Your role
We are looking for a Tender Specialist to support us in managing our project pipeline, the commercial life of ongoing projects and the preparation of offers for public and private clients. You will work closely with the Business Development and Controlling team, as well as project leaders and directors, to follow up active opportunities, support project control (scope, fees, deadlines) and keep our commercial information consistent and up to date. You will support the preparation of public and private tenders, RFPs and proposals.
Key responsibilities
Support in monitoring the economic side of active projects.
Support in overview of pipeline, and project oversight.
Assist in the preparation of fee proposal, tenders, RFP responses, including effort estimate, track records, CVs, and administrative forms.
Coordinate follow-up with consultants for tenders to collate all necessary information for submission.
Maintain internal databases (clients, opportunities) and support in contracts management.
Help develop dashboards and reports in collaboration with the New Business Team.
Your skills
Strong organisational and coordination skills, with a structured and reliable approach to managing multiple tasks and deadlines.
Solid analytical skills and attention to detail, especially when dealing with contracts, scopes, fees and timelines.
Comfortable working with numbers and spreadsheets (Excel) and reading basic financial or project control information.
Clear and professional communication style, both written and spoken, with the ability to summarise complex situations.
Good understanding of how architecture and engineering projects are organised, and curiosity for our work and clients.
Proficient user of MS Office and Adobe Suite.
Experience with CRM or project management tools is a plus.
Native or fluent Italian and excellent written and spoken English (French is a plus).
Required Experience
Degree in Architecture, Engineering, Economics/Management, or a related field.
1–3 years of professional experience in a similar role (proposals, bids, project control or PMO) within an architecture/engineering firm or related consultancy.
Experience with Italian and/or European procurement procedures and digital tender platforms is a strong plus.
Previous experience supporting project managers or commercial teams in tracking contracts, deliverables and fees is highly appreciated.
What we offer
A full-time position in our Milan studio, at the intersection of Project Management, New Business and Finance.
The opportunity to follow high-profile projects and clients over time, contributing to the studio’s strategic growth.
A collaborative environment that values shared learning, transparency and cross-disciplinary exchange.