Your role 

We are looking for a reliable and proactive Office Assistant to join our Milan team.

This role is ideal for candidates with excellent organisational skills and a natural ability to manage multiple tasks while maintaining a welcoming and professional environment.

The selected candidate will be responsible for welcoming guests and suppliers, managing the switchboard and correspondence, and supporting the team with organisational, administrative, and secretarial tasks. They will coordinate meeting room and travel bookings, ensure the tidiness of shared spaces, and monitor office supplies. The role also involves collaborating with various departments to ensure the smooth running of daily office operations.

Key responsibilities

Welcoming clients, suppliers, and colleagues to the office, including checking visitor logs;

Handling incoming telephone calls;

Assisting with administrative and secretarial duties;

Organising travel bookings for team members;

Supporting the organisation of small internal events;

Managing incoming and outgoing correspondence (emails, certified mail, post, couriers);

Maintaining and updating office records and filing systems;

Collaborating with the communications team on operational tasks;

Taking care of the common areas, with a strong sense of responsibility and attention to detail;

Monitoring and replenishing essential office supplies;

Planning and coordinating office maintenance activities;

Preparing meeting rooms, ensuring they are tidy and ready on time;

Providing general assistance to office staff as needed.

Your skills

Excellent organisational and coordination skills, with a hands-on approach;

Strong interpersonal and communication abilities;

Fluent in Italian and English, both written and spoken; knowledge of German is a plus;

A proactive problem-solving attitude;

Professionalism, discretion, and keen attention to detail;

Proficient in Microsoft Office;

Ability to work effectively as part of a team.

Required experience

At least 1 year of experience in a similar role, ideally within dynamic and international environments.

What we offer

Direct employment within a young, creative, and inspiring working environment;

Work in an inspiring, dinamic office environment;

Opportunities for professional growth;

Workplace: Milan.